Privacy Policy

Effective Date: February 1, 2026

At Kairos, we are committed to transparency regarding the information we collect and how it is used, shared, and protected. We encourage you to review this Privacy Policy carefully to understand our data practices and how they apply to your use of Kairos and related services.

1. INTRODUCTION

This Privacy Policy ("Policy") governs the collection, use, and disclosure of information by Summit Digital Labs, LLC ("Company," "we," "us," or "our") in connection with the Kairos mobile application (the "Application"). By accessing or using the Application, you ("User," "you," or "your") acknowledge that you have read, understood, and agree to be bound by this Policy.

2. INFORMATION COLLECTION

2.1 Account Information

Upon registration, we collect and store the following information on Google Cloud Platform infrastructure:

Full name
Username
Date of birth (optional during registration)
User-generated content, including daily reflections, commentary, and other submissions ("User Content")
Profile information and preferences
Social interaction data, including friend connections, requests, likes, and engagement metrics
Metadata associated with User Content, including timestamps and device identifiers

2.2 Optional Life Progress Data

Users may optionally provide a separate date of birth for life progress visualization. This information is stored exclusively on the User's local device and is neither transmitted to our servers nor accessible by the Company.

2.3 Automated Data Collection

We automatically collect the following through Firebase Analytics:

Application usage statistics and feature interaction data
Device information (model, operating system version, unique identifiers)
Approximate geographic location (country/region level)
Performance metrics (crash reports, load times, error logs)
Session duration and frequency

2.4 Push Notification Data

Subject to User consent, we collect device tokens and notification delivery status through Firebase Cloud Messaging to facilitate push notification services.

3. USE OF INFORMATION

3.1 Primary Purposes

We process collected information for the following purposes:

Account creation, authentication, and maintenance
Provision of Application features and functionality
Delivery of personalized content and notifications
Application performance optimization and error resolution
Usage pattern analysis and service improvement
Security monitoring and fraud prevention

3.2 Access to User Content

Authorized Company personnel may access User Content and associated account information when reasonably necessary for:

a) Service Provision: Enabling social features, displaying User Content to connected friends, and facilitating user interactions

b) Technical Support: Providing customer assistance, troubleshooting technical issues, and responding to user inquiries

c) Content Moderation: Enforcing Terms of Service, preventing abuse, detecting policy violations, and maintaining community safety

d) Legal Compliance: Complying with applicable laws, regulations, legal processes, or governmental requests

e) Service Enhancement: Analyzing usage patterns, developing features, and improving Application functionality

f) Security Operations: Protecting Application integrity and preventing fraudulent, abusive, or illegal activity

All personnel with access to User Content are subject to strict confidentiality obligations. User Content is not treated as confidential information, and Users acknowledge that the Company cannot guarantee absolute privacy or security of transmitted or stored information.

3.3 Content Moderation Rights

The Company reserves the right, without obligation, to:

Monitor, screen, review, edit, or remove any User Content at any time without prior notice
Investigate potential violations of our Terms of Service or this Policy
Impose sanctions against Users who violate our policies, including content removal, account suspension, or termination
Disclose User Content to law enforcement or third parties when required by law or necessary to protect our rights, property, or safety

Users may report policy-violating content through designated reporting mechanisms. The Company reviews reported content at its sole discretion and makes no representations regarding the detection or removal of objectionable material.

4. THIRD-PARTY SERVICE PROVIDERS

4.1 Third-Party Data Processors

Kairos may engage third-party service providers and data processors to support the operation, maintenance, and improvement of the application and related services. Kairos third-party service providers may include, but are not limited to:

Anthropic, PBC, to support certain artificial intelligence features and system-level content generation.
Google LLC, including cloud infrastructure and related services for data hosting, storage, analytics, and application functionality.
Microsoft Corporation, for analytics and performance monitoring to improve the user experience.
OpenAI, L.L.C., to support certain artificial intelligence features and system-level content generation.

Kairos does not provide personally identifiable information to third-party artificial intelligence providers for the purpose of training their models, except where explicitly disclosed and permitted by applicable law.

4.2 Google Cloud Platform

Account information is stored on Google Cloud Platform infrastructure. Google's privacy practices are governed by their privacy policy available at: https://cloud.google.com/privacy

4.3 Firebase Services (Google LLC)

Firebase Analytics: Collects anonymous usage data for performance analysis
Firebase Cloud Messaging: Facilitates opt-in push notification delivery

Firebase's privacy practices are governed by their privacy policy available at: https://firebase.google.com/support/privacy and Google's general privacy policy at: https://policies.google.com/privacy

4.4 Data Sharing Limitations

The Company does not:

Sell, rent, or trade User data to third parties
Share personal information with advertisers
Track Users across third-party applications or websites
Disclose information except as described in this Policy or required by law

5. DATA STORAGE AND SECURITY

5.1 Storage Locations

Account Data: Securely stored on Google Cloud Platform using industry-standard encryption and access controls
Life Progress Data: Stored exclusively on User's local device; not transmitted to Company servers

5.2 Security Measures

We implement commercially reasonable technical, administrative, and physical safeguards to protect information. However, no data transmission or storage system is entirely secure, and we cannot guarantee absolute security.

6. DATA RETENTION

We retain information as follows:

Account Information: Until account deletion or as required by law
User Content: Until User deletion or account termination
Analytics Data: Per Firebase retention policies (typically 14 months)
Life Progress Data: Until Application uninstallation or data clearing by User
Push Notification Tokens: Until Application uninstallation or notification opt-out

7. USER RIGHTS AND CHOICES

7.1 Access and Control

Depending on your jurisdiction, you may have rights to:

Access personal information we maintain
Request correction of inaccurate data
Request deletion of your account and associated data
Object to or restrict certain processing activities
Data portability (where applicable)
Withdraw consent for optional data collection

7.2 Exercise of Rights

To exercise these rights:

Account Data: Contact hello@getkairos.org to request access, correction, or deletion
Life Progress Data: Manage through device settings or Application uninstallation
Analytics Opt-Out: Enable "Limit Ad Tracking" in iOS Settings or disable analytics in iOS Settings > Privacy & Security > Analytics & Improvements
Push Notifications: Disable in iOS Settings > Kairos > Notifications or within Application settings

7.3 International Users

Users outside the United States acknowledge that information may be transferred to and processed in the United States, which may have different data protection laws than your jurisdiction. By using the Application, you consent to such transfer and processing.

8. AI Use Disclosure

Kairos may use automated tools and artificial intelligence to support certain features of the application and to generate system-level content. When applicable, Kairos may process limited information, including non-identifiable interaction data, to provide and improve application functionality, subject to the safeguards and limitations described in this Privacy Policy. Kairos does not use personally identifiable information or user-generated content to train artificial intelligence models.

9. CHILDREN'S PRIVACY

The Application is not directed to individuals under the age of thirteen (13) or the applicable age of digital consent in your jurisdiction. We do not knowingly collect personal information from children. If you believe we have collected information from a child, contact us immediately at hello@getkairos.org, and we will take steps to delete such information.

10. DISCLAIMER OF LIABILITY

10.1 User Content Disclaimer

User Content is provided by Users and does not reflect the views, opinions, or endorsement of the Company. We make no representations or warranties regarding the accuracy, completeness, reliability, or legality of User Content.

10.2 Limitation of Liability

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, THE COMPANY DISCLAIMS ALL LIABILITY FOR:

User Content posted, transmitted, or shared through the Application
Errors, omissions, losses, or damages arising from User Content
Interactions, disputes, or conflicts between Users
Unauthorized access to or use of User Content, including as a result of security incidents or unauthorized disclosure
Any reliance on User Content or Application features

Users acknowledge and agree that use of the Application and access to User Content is at their sole risk.

11. POLICY MODIFICATIONS

We reserve the right to modify this Policy at any time. Material changes will be communicated through:

Updated Policy posting within the Application
Revision of the "Effective Date" at the top of this Policy
In-app notifications or email communications (for substantial changes)

Continued use of the Application following Policy modifications constitutes acceptance of the revised Policy.

12. JURISDICTION AND GOVERNING LAW

This Policy shall be governed by and construed in accordance with the laws of the jurisdiction where Summit Digital Labs, LLC is registered, without regard to conflict of law principles. Any disputes arising from this Policy shall be subject to the exclusive jurisdiction of the courts in such jurisdiction, except where prohibited by applicable law.

13. CONTACT INFORMATION

For questions, concerns, or requests regarding this Policy or our privacy practices, contact:

Summit Digital Labs, LLC
Email: hello@getkairos.org

ACKNOWLEDGMENT: By using the Kairos Application, you acknowledge that you have read, understood, and agree to this Privacy Policy in its entirety.